Shoeboxed: scan receipts, mail in the paper pile, and keep expenses audit-ready
Short version: Shoeboxed is receipt scanning and expense tracking software with human-verified data. First, plans start at about $9 per month, and a 30-day free trial is available. However, scan limits drive the real cost, so your receipt volume decides the plan.
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Which Shoeboxed plan fits your receipts?
First, answer a few quick questions, so the estimate below shows the plan that matches.
Plan that fits
Estimated price per month
Billed monthly
Overall, this estimate uses list prices from public sources and ignores overage fees, so it is not a Shoeboxed quote.
Try this planFrom crumpled receipt to categorized expense
Because scanning, verification and syncing happen in one flow, you stop retyping numbers.
Mobile receipt scanning
Specifically, you snap a photo in the app, so the receipt reaches your account in seconds.
Magic Envelope mail-in
Next, you mail paper receipts in a prepaid envelope, and the team scans them for you.
Human-verified data
In addition, staff check the vendor, total, date, sales tax and payment type, so errors drop.
Accounting sync
Moreover, Pro and above push data to QuickBooks Online and Xero, while Gmail receipt sync adds email receipts.
Unlimited mileage tracking
Meanwhile, every plan logs mileage, so trips and expenses live together.
Tax-ready records
Finally, expenses sort into tax categories, and searchable archives keep proof close at hand.
Four plans, and scan volume is the main difference
Public sources list the prices below per month for monthly billing. However, scan limits and offers vary across sources, so confirm the current details on the official pricing page.
Starter
In fact, starter offers about 30 digital scans a month and one Magic Envelope a year, so it suits a freelancer.
Choose StarterPro
Overall, Pro adds QuickBooks Online and Xero sync, Gmail receipt sync and about 200 digital scans, so a small business gets automation.
Get ProPlus
Specifically, Plus brings about 750 digital scans and a Magic Envelope every month, so busy teams keep pace.
Pick PlusPaper Plus
In particular, paper Plus targets high paper volume with two envelopes a month, so mailed receipts never pile up.
Ask about Paper Plus| Feature | Starter | Pro | Plus | Paper Plus |
|---|---|---|---|---|
| Price per month | $9 | $29 | $79 | $179 |
| Annual price | $97 | $297 | $797 | $1,997 |
| Digital scans a month | 30 | 200 | 750 | 500 |
| Paper scans | 20 a year | 20 a month | 50 a month | 200 a month |
| Magic Envelopes | 1 a year | 4 a year | 12 a year | 24 a year |
| Accounting sync | CSV export only | QuickBooks Online and Xero | Same tools as Pro | All of the above |
Overall, extra digital scans cost $0.30, $0.15 and $0.10 on Starter, Pro and Plus, while extra paper scans cost $2.00 on Starter and Pro and $1.50 on Plus. Also, extra envelopes cost $9 each. In addition, scan limits differ between sources, so check the official page before you decide.
Three common situations, and the plan each one points to
Receipt volume and accounting software are the clearest signals, because they decide where limits and fees appear.
A freelancer with a few receipts
Specifically, thirty digital scans a month fit Starter, so the cost stays low. However, accounting sync is missing on this plan.
A small business with a bookkeeper
In fact, Pro connects with QuickBooks Online or Xero. As a result, expenses flow to the books without retyping.
A team that still mails in boxes of paper
For instance, fifty or more paper receipts a month point to Plus, while heavier volume suits Paper Plus.
Where it shines
- Overall, humans verify the data, so extraction errors stay rare.
- Paper receipts also get handled without your effort.
- Specifically, mileage tracking comes on every plan.
- Finally, Pro and above sync with accounting tools.
Worth checking first
- In particular, starter limits scans tightly, so estimate your volume.
- Overage fees apply, however, once you pass a limit.
- Overall, accounting sync needs Pro, because Starter exports CSV only.
- Likewise, no permanent free plan exists.
Scan limits, Magic Envelopes and syncing: answers before you subscribe
Short answers to what people ask most.
Getting started
What does Shoeboxed do?
Specifically, shoeboxed is receipt scanning and expense tracking software. Also, you snap photos in the mobile app or mail paper receipts in a prepaid envelope. In addition, a team verifies the data, so your records stay accurate.
Is there a free trial?
Yes, sources mention a 30-day free trial, and some also describe a 30-day money-back guarantee. However, no permanent free plan exists. Therefore, test the scanning with your own receipts before the trial ends.
Which businesses should use Shoeboxed?
It suits freelancers, small businesses and bookkeepers who still handle paper receipts. For example, a contractor with a pile of fuel and supply slips benefits most. On the other hand, a team that only uses digital receipts may prefer a cheaper app.
Plans and fees
How much does Shoeboxed cost?
In fact, public sources list $9 per month for Starter, $29 for Pro, $79 for Plus and $179 for Paper Plus. Moreover, annual billing costs $97, $297, $797 and $1,997 respectively. Because offers change, confirm the current amounts on the official pricing page.
What counts as a digital scan and a paper scan?
Overall, A digital scan covers a photo or file you upload yourself. Meanwhile, a paper scan covers a receipt you mail in through a Magic Envelope. As a result, heavy paper users need a higher tier.
Are there extra fees?
Yes, extra digital scans cost $0.30 on Starter, $0.15 on Pro and $0.10 on Plus. Also, extra paper scans cost $2.00 on Starter and Pro, while Plus charges $1.50. In addition, extra envelopes cost $9 each, so count your volume first.
Is there a free plan?
No, Shoeboxed does not offer a permanent free plan. Instead, the Starter plan gives the cheapest entry. Therefore, a freelancer with few receipts can start there and upgrade later.
Everyday use
How does the Magic Envelope work?
Specifically, you fill a prepaid envelope with receipts, invoices or business cards and mail it in. Then Shoeboxed scans and verifies everything, and it returns or shreds the paper. Moreover, Starter includes one envelope a year, while Pro includes one a quarter and Plus one a month.
Does Shoeboxed connect with accounting software?
Yes, Pro and above connect with QuickBooks Online and Xero. However, Starter offers CSV export only. Therefore, import the file by hand if you stay on Starter.
Can I track mileage?
Yes, all plans include unlimited mileage tracking. In addition, the mobile app logs trips for you. As a result, you can keep expenses and mileage in one place.
How accurate is the data extraction?
In particular, shoeboxed pairs OCR with human verification of vendor, total, date, sales tax and payment type. Also, it sorts expenses into tax categories. However, you should still review entries before filing taxes.
Scan your first stack of receipts with the free trial
First, start the trial. Then snap a few receipts, mail one envelope, and see how the data lands in your books.
Start the free trial