BILL: approve bills, pay vendors, and get paid faster without chasing paper
Short version: BILL is accounts payable and receivable software for small and midsize businesses. First, plans start at about $49 per user per month, and a free trial is available in most cases. However, pricing is per user, so the size of your approval team decides the real cost.
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Which BILL plan fits your team?
First, answer three quick questions, so the estimate below shows the plan that matches.
Plan that fits
Estimated price, billed monthly
This uses reported list prices and ignores payment fees and discounts, so it is not a BILL quote.
Try this planFrom incoming bill to paid invoice in one workflow
Because payables and receivables share one platform, nothing falls between inboxes and spreadsheets.
Bill capture and approvals
You enter bills, route them to approvers, and keep an audit trail, so nothing gets paid by accident.
Flexible vendor payments
Next, pay by ACH, check, virtual card or credit card, while a large vendor network speeds up onboarding.
Invoicing and reminders
In addition, you create custom invoices, track them, and send automatic payment reminders.
Accounting sync
Moreover, Team and above sync both ways with QuickBooks and Xero, so your books stay current.
Spend and expense
Meanwhile, BILL Spend and Expense is reported at $0 per user and adds cards, budgets and expense tracking.
Procurement
Finally, Corporate includes purchase requests, purchase orders and two-way matching for tighter control.
Four plans, priced per user rather than per company
Prices below are reported list prices for monthly billing in USD. However, some sources still show older amounts of $45, $55 and $79, so confirm the current figures on the official pricing page.
Essentials
Essentials covers core payables and receivables, but accounting data moves by manual CSV.
Choose EssentialsTeam
Team adds two-way sync with QuickBooks and Xero plus custom user roles, so bookkeeping gets lighter.
Get TeamCorporate
Corporate includes procurement and approver-only discounts, so larger teams control costs.
Pick CorporateEnterprise
Enterprise brings volume pricing and tailored setup, so complex organizations get a fitted plan.
Ask about Enterprise| Feature | Essentials | Team | Corporate |
|---|---|---|---|
| Price per user, monthly billing | $49 | $65 | $89 |
| Approval policies | Standard | Standard | Custom |
| Accounting sync | Manual CSV | Automatic two-way | Automatic two-way |
| User roles | Six standard roles | Custom roles | Custom roles |
| Procurement | Paid add-on | Paid add-on | Included |
| Approver-only discounts | Not offered | Not offered | Available |
Payment fees depend on the method you choose, and they are separate from the subscription. Also, BILL Spend and Expense is reported at $0 per user. A five-person team on Team pays about $325 a month before fees.
Three common business situations, and the plan each one points to
Team size and accounting software are the clearest signals, because they decide where the cost and the benefit land.
A small business with a few vendors
One or two users fit on Essentials, so the monthly bill stays low. However, accounting data moves by CSV on this plan.
A firm that lives in QuickBooks or Xero
Automatic sync needs Team. As a result, bills and payments land in your books without retyping.
A growing company with layered approvals
For instance, custom policies and purchase orders point to Corporate, while approver-only users keep costs down.
Where it shines
- Approvals and audit trails make payables safer.
- Several payment methods also cover most vendors.
- Two-way sync keeps accounting tools current.
- Finally, a free tier of spend management is reported.
Worth checking first
- Per-user pricing adds up, so count your approvers.
- Payment fees apply, however, on top of the plan price.
- Procurement costs extra below Corporate, because it is an add-on.
- Likewise, the product is reported for the United States only.
Per-user pricing, fees and integrations: answers before you subscribe
Short answers to what people ask most.
Getting started
What is BILL?
BILL is a financial operations platform for small and midsize businesses. It automates bill payments, invoicing and approvals in one place. In addition, it syncs with popular accounting tools.
Is there a free trial?
A free trial is available in most cases, according to the official pricing page. However, offers vary, so check the terms on the signup page. Therefore, test the approval workflow with a few real bills before you commit.
Who is BILL best for?
It suits small businesses and accounting firms that pay many vendors and chase many invoices. For example, teams that approve bills across several people benefit most. On the other hand, a solo owner with three vendors may not need it.
Plans and pricing
How much does BILL cost?
Reported list prices per user per month are $49 for Essentials, $65 for Team and $89 for Corporate. Some older sources show $45, $55 and $79, so prices have moved. Because Enterprise is quoted individually, contact BILL for that tier.
How does per-user billing work?
Every user on Essentials and Team counts as a standard user. Meanwhile, Corporate and Enterprise separate full users from approver-only users, which can lower the bill. As a result, giving full access only to the people who need it saves money.
Are there extra fees?
Payment fees may apply depending on the method you choose, such as card or fast transfer. Procurement is also an add-on on lower plans. Therefore, review the fee schedule before you move your whole payables process.
What is BILL Spend and Expense?
It is reported at $0 per user per month and includes corporate cards, budgets and expense tracking. In addition, credit lines from $1,000 to $5 million are mentioned. However, approval depends on your business, so treat it as a separate product.
Everyday use
Which accounting tools does BILL connect with?
Native connections to QuickBooks Online, Xero, NetSuite, Sage Intacct, PayPal and QuickBooks Desktop are reported. However, Essentials uses a manual CSV process, while Team adds automatic two-way sync. Therefore, choose Team if you live inside QuickBooks or Xero.
How can I pay vendors?
You can pay by ACH, check, virtual card or credit card, according to reported features. Also, a network of more than four million vendors is mentioned. As a result, many vendors can receive payment without extra setup.
Is BILL available outside the United States?
The product is reported as available in the United States, and listings show English only. Therefore, businesses elsewhere should confirm support before they sign up.
Run your first approval from a real bill
First, start with the trial. Then enter one vendor bill, route it for approval, and see how long the payment takes.
Try BILL